SO WHAT HAPPENS AFTER YOU APPLY? Please read below….
PROCEDURES FOR PROCESSING APPLICATIONS AND SELECTING APPRENTICES
The JATC has adopted the following Selection Procedures for its Apprenticeship Scholarship Program. These procedures shall be uniformly maintained and consistently applied to all individuals interested in the Apprenticeship Program.
1. Application Availability
A. The JATC accepts application in the time and manner indicated below.
The JATC will make applications available online at: www.etawok.org/applications.
B. The JATC will notify the Registration Agency and other appropriate parties (including recognized outreach and affirmative action groups), as indicated in the JATC’s EEO/AA Plan, informing them of its year-round application procedure – including the nature of apprenticeship, requirements for admission to apprenticeship, availability of apprenticeship opportunities, how to access apprenticeship applications and the JATC’s EEO/AA policies.
C. The JATC has discretion to determine how often interviews will be conducted, and this may change during the year based upon industry needs. If a fixed interview schedule is established (e.g. monthly, quarterly or semi-annually), the JATC will notify the Registration Agency of the dates as part of its semi-annual notice. If the JATC decides to interview on an as-needed basis, the Registration Agency will be notified of the scheduled interviews a minimum of thirty (30) days prior to the first interview date. Interviews shall be conducted in accordance with the notification supplied to the Registration Agency.
2. General Rules Concerning Applications and Record Keeping
A. The JATC will use the Application and any related forms approved by the electrical training ALLIANCE.
B. Application forms will be issued and accepted electronically, when available, or in accordance with the procedure adopted by the JATC in Section 1.
C. Everyone expressing an interest in making application with the JATC will be provided access to and/or issued an application form during the application period. The application must be conform so no one will be denied a right to apply, even if there is a question about their ability to meet minimum qualifications.
D. The JATC shall provide reasonable accommodations during the application process to individuals with disabilities who request them. The JATC’s procedures for requests for accommodation are contained in its Rules and Policies.
E. An Application Record will be maintained by the JATC to show the status of each applicant.
F. No member of the JATC, or any employee of the JATC, shall reveal or discuss any information pertaining to any applicant except during the applicable meetings of the JATC or to members of the JATC staff involved in the application process.
G. All application forms and all related information and documents pertaining to applicants, including all correspondence sent to applicants by email or electronically, are the property of the JATC and shall be considered confidential proprietary information. Records shall be maintained as required by the Registration Agency and by law.
3. Qualifications for Applicants
The various methods under which an applicant may qualify for entry into the ranked pool, Direct Interview or Direct Entry are detailed in the Standards. These must be summarized in the Notice of Apprenticeship Opportunity. A copy of our Standards can be found HERE.
4. Application Process
A. Application
1) A written description of the basic requirements shall be included in the Notice of Apprenticeship Opportunity, must be posted electronically and must be available at the JATC office.
2) The JATC shall collect and maintain information on individuals requesting access to applications. The JATC may establish procedures to follow up with those expressing interest as part of its recruitment effort.
3) The applicant will be provided electronic access, when available, to an Application and the voluntary self-identification forms, when available. Applicants must submit the Application; resumes or similar documents will not be accepted in lieu of the Application.
4) As each Application is received, the JATC shall ensure that it receives a unique serial number for that applicant. The applicant’s name, date of the application and serial number of the application will then be included in the Application Record.
B. Information to be Provided to and Received from Applicants
1) The following information must be provided to each applicant either on-line or within a reasonable time of not more than ten (10) days after the Application is received. If permitted by the Registration Agency, this information may be provided in paper r electronic formats, and transmitted to applicants in person, mail, by electronic means and/or by a link to the JATC’s website or other on-line site.
a. A list of the Basic Qualifications required to enter the pool of eligible applicants.
b. A copy of the Standards (including the EEO/AA Plan and Selection Procedures), and the JATC’s Apprentice Policy Statement.
c. Specific information pertaining to the apprenticeship program, noting the geographical area of the jurisdiction, the periods of apprenticeship and the wages provided for each period. The applicant’s attention will also be called to the work processes in the Standards and the apprentice’s obligations and requirements to participate in and complete, related instruction. The JATC may, but is not required to, highlight any other key requirements from the JATC’s Rules and Policies.
d. A list of things the applicant must do and the items they must provide in order to qualify for an oral interview with the JATC. This document will inform the applicant if they are required to take the Aptitude Test to qualify for the oral interview and that qualified applicants are interviewed in the order in which they complete their application by providing all required documents and transcripts.
e. A list of information they may have to provide as part of the application process and post-selection requirements that they will have to meet if they are selected from the list or through Direct Entry and are given a conditional offer of indenture, as provided in the Standards. This information will be available for review when getting access to an application and again when invited to the oral interview.
2) Applicants will be informed that they have 60 days to provide all transcripts and any other documentation required by the JATC to qualify for an interview.
3) Applicants will be informed of optional information that they are permitted to provide and information that the JATC will or may obtain and use. This list will be available for review when getting access to an application and again when invited to the oral interview.
4) If the applicant indicates on the application a prior felony conviction, the JATC may choose to request that additional information be provided prior to oral interview or may choose to wait until after a conditional offer is made.
C. Processing Applications.
1) As applicant information is received, the JATC will record dates and other pertinent information in the Application Record. When all information and documentation is complete, the date of receipt of the last required information will be recorded in the Application Record in the completion column.
2) If an applicant fails to provide all required documentation by the cut-off date of 60 days, the column indicating “Application Not Completed” will be checked in the Application Record.
5. Testing and Interview Process
A. Aptitude Test
The JATC will schedule all qualified applicants (other than those entitled to Direct Interview or Direct Entry) for the properly validated aptitude test required by the JATC and approved by the electrical training ALLIANCE. The applicant will be notified in writing as to the time, place and date they are to complete the aptitude test. The applicant’s aptitude test results will be entered in the Application Record. Aptitude Test scores will not be shared with the interview committee. NOTE: Aptitude tests will be conducted one day a month and only the first thirty (30) applicants who complete their application packets will be tested. All other applicants will be scheduled for testing in the following months. A minimum score of 4 (out of 9) is required to go forward in the Selection Process.
B. Scheduling for Interviews
1) After all transcripts, materials and aptitude test results (if applicable) are received, the JATC will review the documents to determine if the applicant qualifies for an oral interview based on the qualifications outlined in the Standards. If the applicant does not qualify for an interview with the JATC, the applicant will be so notified. The Application Record will note that the applicant was “Not Qualified for Apprenticeship” and the date the letter was sent.
2) The JATC will schedule oral interviews on a monthly basis and will attempt to interview at least twelve (12) applicants per month. The JATC will interview all applicants who qualify for an oral interview and report for the interview as scheduled. They will be interviewed in order based upon the date and time their application process was complete.
3) The list of applicants to be interviewed may be broken into smaller groups if more than on interview session is to be scheduled. Interview sessions will be scheduled to allow for the interviewing of all applicants who qualify for an oral interview.
C. Conduct of Interviews
1) Interviews will be conducted in accordance with the interview forms and procedures developed by the electrical training ALLIANCE.
2) Unless an applicant is referred to the JATC due to a potential disqualifying factor upon completing all scheduled interview sessions, all interviewed applicants will be notified that they shall remain on the active list, subject to selection for a period of two (2) years from the date of their oral interview. This notification shall indicate that on the second anniversary date, their eligibility shall expire.
6. Disqualification.
Prior to, during or after the interview, and prior to registration, the JATC may learn of information that may disqualify the applicant or render them unable to meet the requirements of the program. The JATC or its designee shall discuss those issues with the applicant, provide the applicant with an opportunity to explain and, where appropriate, obtain relevant documentation. If the applicant does not voluntarily withdraw his or her application, the applicant may be referred to the JATC for a decision on whether the applicant should be disqualified and not placed on the active list or should be removed from the list.
7. Re-Interview Process.
A. If, after a minimum of ninety (90) days from the date of their most recent interview with the JATC, an applicant has gained at least 450 hours of documented work experience in the electrical construction industry, or has successfully completed two (2) or more post-secondary, industry related classes, the applicant is eligible to make a request to be re-interviewed by the JATC by completing the JATC’s Re-Interview Request Form.
B. The JATC is not obligated to grant a re-interview to an applicant where the factors on which the score was based would not be affected by additional experience or education. The JATC will respond to the request in a timely manner.
8. Ranking and Selection
A. The JATC will place all individuals currently active on the list in descending ranked order ACCORDING TO INTERVIEW SCORE. The ranked list will identify each individual’s: rank, name, application number, date of interview, score to two decimal places and eligibility expiration date. A current copy of the complete ranked list will be filed with the Registration Agency prior to selection and registration of any individual entering the apprenticeship program through the standard selection process.
B. When new interviews are scheduled and completed, the JATC will add the newly interviewed applicants to its existing ranked list of applicants. Whenever a new ranking list is created, a copy will be provided to the Registration Agency.
C. The number of new apprentices to be selected, at any time, will be determined by the JATC, based on industry needs and the JATC’s ability to provide training.
D. Selection of individuals from the list of interviewed applicants will not be done until all pre-scheduled interview sessions are completed. The Registration Agency shall be promptly notified of all individuals entering the apprenticeship program through any means of entry.
E. The actual selection of individuals will be made by using the current ranked list, starting with the top score and continuing on, in descending order, until the desired number of accepted applicants has been reached. The only individuals who may be registered ahead of those on the current ranked list are those entering through approved direct entry methods, including transfer and organizing procedures. Selection from the current ranked list must be the highest on the list; the JATC cannot skip over individuals.
F. All selected applicants will be notified in writing of the JATC’s offer of apprenticeship. The offer will be conditioned on completion of any required post-selection steps set out in the Standards and will note which conditions apply.
G. Once applicants are interviewed and placed on the ranked list, they shall remain active and subject to selection for a period of one (1) calendar year from the date of the interview, unless they decline an offer, request to be removed from the list, fail to meet post-selection requirements or they are approved for a re-interview.
H. Applicants will be deemed to have requested to be removed from the ranked list and/or declined an offer if they (i) fail to notify the JATC of changes in contact information; or (ii) fail to promptly respond to communications from the JATC, including offers.
I. All selected applicants (including Direct Entry) must provide any remaining documentation required to complete their application process and satisfy all post-selection requirements in the Standards.
9. Applicant Appeals Procedure
Any applicant for apprenticeship who believes that he or she has been subjected to discrimination or other unfair treatment during the selection process on the basis of any protected category may file a complaint of discrimination using the JATC’s internal Complaint procedure set out in the JATC’s Standards and EEO/AA Plan.